Privacy Policy

Last updated: January 2025

1. Data Controller

Your personal data is controlled by Adventist-laymen's Services and Industries, United Kingdom (ASI UK).

If you have any questions about this privacy policy or how we handle your personal data, please contact us at: info@asiuk.org

2. What Personal Data We Collect

When you apply for membership with ASI UK, we collect the following personal information:

• Name and title
• Email address
• Phone number
• Church membership details (local church name, pastor's name and contact)
• Employment status (whether employed by the church)

For organisation memberships, we also collect:

• Organisation name and legal name
• Organisation description
• Organisation address, email, phone, and website
• Organisation size and years in operation
• Your role within the organisation
• Church affiliation status of the organisation

3. Purpose of Processing

We process your personal data for the following purposes:

• Membership administration: To process your membership application, verify eligibility, maintain membership records, and communicate with you about your membership status
• Membership services: To provide you with member benefits, event invitations, and access to ASI UK resources
• Marketing communications: If you have consented, to send you newsletters, updates about ASI UK activities, events, and member news

4. Legal Basis for Processing

We process your personal data on the following legal bases:

• Contract: Processing is necessary for the performance of the membership agreement between you and ASI UK
• Consent: For marketing communications, we rely on your explicit consent, which you can withdraw at any time
• Legitimate interests: For operational purposes such as improving our services and ensuring the security of our systems

5. How We Store Your Data

Your membership application data is stored securely in Notion, which is protected by industry-standard security measures including encryption in transit and at rest. Notion is SOC 2 Type II certified and complies with GDPR requirements. Access to this data is restricted to authorised ASI UK administrators only.

6. Data Retention

We retain your personal data for as long as you remain a member of ASI UK. If your membership lapses or is terminated, we will retain your data for a period of up to 3 years for administrative purposes and to allow for membership renewal. After this period, your data will be securely deleted unless we are required by law to retain it for longer.

7. Third-Party Sharing

We may share your personal data with:

• Notion Labs, Inc.: For data storage and membership management
• ASI Europe and ASI International: For coordination of international ASI activities, where relevant
• Service providers: Third parties who assist us in operating our services, subject to appropriate data protection agreements

We will never sell your personal data to third parties. We may share aggregated, anonymised data for statistical purposes.

8. Your Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the following rights:

• Right of access: You can request a copy of the personal data we hold about you
• Right to rectification: You can request that we correct any inaccurate or incomplete data
• Right to erasure: You can request that we delete your personal data in certain circumstances
• Right to restrict processing: You can request that we limit how we use your data
• Right to data portability: You can request a copy of your data in a machine-readable format
• Right to object: You can object to our processing of your data in certain circumstances
• Right to withdraw consent: Where we rely on consent, you can withdraw it at any time

To exercise any of these rights, please contact us at info@asiuk.org. We will respond to your request within one month.

9. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.

You can contact the ICO:

• Website: ico.org.uk
• Phone: 0303 123 1113
• Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us at: info@asiuk.org